f you choose to participate in the corporate health insurance plan, you’re eligible to receive a subsidy up to AUD 400 per month for employee only coverage and up to AUD 600 per month for family coverage. In any case, the subsidy will not exceed the actual cost of the health plan. The subsidy is subject to change at the company's discretion and without notice. If the cost of the coverage you select exceeds the subsidy amount, you must make a payment directly to the insurance provider each month for the excess. Employees must enroll in the Okta corporate health insurance plan through the Medibank website directly. Those who decline to participate are ineligible to receive the subsidy. To get started, call Medibank at 1300 360 806, log on to Medibank’s website, or return the application form.

If you are enrolled in the Okta corporate health insurance plan, you can also access the mental health phone support 24 hours a day, seven days a week. Speak with experienced qualified mental health professionals to discuss any mental health questions or concerns and receive advice on what to do next. Support is available for the following:

• Simple health information, including advice on how to receive an assessment based on your symptoms and possible next steps.
• How to search for support services that fit your needs.
• Connecting with an ambulance, if needed.
• Interpreting and relay services.

To speak with a professional mental health provider or Medibank nurse for physical health questions and concerns, call 1800 644 325 any time.
 

Planning for and keeping track of the income you’ll have for the future starts today. Okta contributes toward your superannuation, available through SmartMonday, to help you save for retirement and you can too:

• Okta contributes an amount equal to 11% of your pay.
• You also have the option to contribute a percentage of your pay. You decide how to invest Okta’s and your own contributions. We suggest you speak to a qualified financial adviser to get financial advice tailored around your needs.

To learn more about the superannuation, review the super guide, super funds, and contribution caps resources.

To get started with your superannuation, fill out the following forms and email them to payroll for processing:

• Superannuation choice form  
• TFN declaration form  
• SmartMonday brochure

Completed forms received by the 7th of the month or the preceding working day will be processed for that month. Otherwise, the request will be processed in the following month's payroll. If you have any questions, submit a ticket with payroll. 
 

Okta’s life and total and permanent disability cover provides financial protection for permanent employees younger than age 65 at no cost to you. This benefit can help you take care of yourself and your family if you become totally and permanently disabled or die.

The plan pays a lump-sum benefit, up to a maximum of three times your annual base salary. Cover under AUD 1,000,000 does not require proof of good health.

If you are eligible for cover above the automatic acceptance limit (AUD 1,000,000), you can apply for the additional cover portion. You will need to complete a standard medical underwriting process, which may include medical and blood tests. Total and permanent disability cover tapers by 20% beginning at age 61 to no cover by age 65.

New employees are automatically enrolled in life and total permanent disability cover at the beginning of employment.

Okta provides disability cover that pays a part of your income if you’re unable to work due to sickness or injury, up to age 65. This benefit is available to employees who work a minimum of 15 hours per week at no cost to you.

After a 30-day waiting period, you receive 75% of your base salary. Cover under AUD 11,000 does not require proof of good health. If you are eligible for cover above the automatic acceptance limit (AUD 11,000), you can apply for the additional cover portion. You will need to complete a standard medical underwriting process, which may include medical and blood tests.

Benefits are paid monthly in arrears and accrue after the waiting period has expired. If you are also entitled to workers compensation benefits, a lesser benefit may be paid from this policy as offsets apply. If continuing to meet the policy total disability definition, benefits may be paid up until age 65.

If you leave Okta, you may apply to continue your life and total and permanent disability cover or salary continuance cover (limited medical evidence required) through your own policy. Conditions apply, so contact Mercer Marsh Benefits immediately once you know you are leaving Okta.

We are pleased to provide you with business travel accident (BTA) cover from an AIG member company, at no cost to you. BTA provides you with coverage in the event you and your eligible dependents, if traveling with you, experience any travel inconveniences, security issues or medical emergencies while traveling on behalf of Okta for company business, anywhere in the world. As part of this coverage, you are also provided with:

• Travel security assistance
• Travel medical assistance
• Identity theft assistance
• Concierge services

To get started with your BTA insurance, review this information:

• Guide to reporting claims
• Assistance services ID card
• Videos to help you get started with the AIG travel assistance app and website

Okta offers full-time employees reimbursement for personal mobile and internet service. A monthly maximum reimbursement amount applies. Employees may also opt in to a corporate mobile program, if they do so, they forfeit a personal mobile reimbursement. For more details, see the T&E policy on the Expenses page on The Landing.

No matter where you sit in the world, our programs help foster a sense of belonging and to reflect the communities in which we live and work. Check out the Workplace Services page on The Landing to see what’s happening in your local space.

Okta sets your bonus target as a percentage of your base pay, based on your job level. The company’s performance against pre-established objectives determines whether Okta will pay bonuses each year—there is no guarantee. Company performance objectives may include achievement of annual revenue targets, net annual recurring revenue, bookings, and EBITDA.

Okta’s equity grants are made in the form of Restricted Stock Units (RSUs). RSUs are a form of equity compensation issued by Okta. Okta grants RSUs at no cost to you. For each grant, Okta converts the value into a number of RSUs based on the monthly average closing price of one share of Okta in the month prior to the grant.

You have another opportunity to benefit from the company’s growth and the shareholder value your work helps to create. By choosing to participate in the employee stock purchase plan (ESPP), eligible employees can invest directly in the company—by purchasing shares of Okta stock at a discount. Buy shares of Okta stock twice a year and get at least a 15% discount on your shares. You decide if you’d like to participate and how much you’d like to contribute—anywhere from 1% to 15% of your eligible pay. Certain limits apply. Please note:

• Eligible employees have two opportunities each year to enroll: May and November. If you miss the window, you’ll need to wait until the next enrollment period.
• Shares are purchased twice a year on June 20 and December 20. The amount you pay for the shares is the lower of two prices—the offering date price or the purchase date price. The 15% discount is applied to the lowest of the two prices.
• Once purchased, your Okta shares are yours to keep. When the purchase period ends, shares are purchased for you and are deposited into your E*TRADE account. At that point, you own your Okta shares, and you decide how long to hold them.

Questions? Go to the Okta Equity page on The Landing or email stock@okta.com.

In addition to the holidays below, we are excited to share that all of Okta will recognize the last week in December (December 23 - 27) as a global Wellbeing Week.

Australian Capital Territory

New South Wales

Queensland

South Australia

Victoria

Western Australia

Australian Capital Territory

New South Wales

Queensland

South Australia

Victoria

Western Australia

Eligibility: All employees in Australia.

Entitlement: 20 days annually.

Accrual rules: Time accrues monthly at a rate of 1.667 days per month, prorated for mid-month hires and by FTE%.

Carryover rules: All unused days carry forward to the next calendar year.

How to request vacation time: Submit requests through Workday for manager approval.

Eligibility: All employees in Australia.

Entitlement: 10 days annually.

Accrual rules: Time accrues monthly at a rate of 0.834 days per month, prorated by FTE%.

Carryover rules: All unused time carries forward to the next calendar year.

How to request sick time: Submit requests through Workday for manager approval.

Each calendar year, you can take 4 paid days off to engage in volunteer events with an eligible nonprofit.

Okta is proud to offer an 18-week parental leave that is equitable and extends to all parents, regardless of birthing or caregiver status. Okta coordinates with local statutory leave laws to provide you with income replacement while you’re away. You can take your leave all at once or intermittently (in at least week-long increments), within 12 months of your child’s birth or placement. For details on the parental policy or questions on your leave eligibility, email pops@okta.com.

Okta understands the deep impact that the death of a loved one or a loss of pregnancy can have on an individual and family. That’s why we provide the following paid bereavement leave:

Immediate family members include: your parent/stepparent, your spouse/partner, your child, your sibling, your grandparent/step grandparent, your grandchild/step grandchild, and your parent-in-law/stepparent-in-law. If you need additional time off, talk to your manager about taking unpaid personal leave.

Okta provides several types of other leaves to meet your needs. For questions on these leaves and your eligibility, email pops@okta.com.

Modern Health provides a combination of on-demand digital tools with virtual coaching (and therapy, if needed). You set up the approach that best meets your needs. Your family members are also covered at no cost to you.

Any information you or your family member provides through Modern Health or discusses with your dedicated coach or therapist is confidential. Your name, records, and other private information will not be shared with Okta.

How Modern Health can help you and your family

Modern Health provides support for many areas, such as:

• Work performance—find coaching and support to improve productivity, leadership skills, work relationships, and professional development
• Financial wellbeing—for example, when your student loan debt seems to take over, or you need help with saving for an emergency and planning for future financial needs
• Help with life challenges—like preparing for having a family, adjusting once you’re a parent, getting help with child care and elder care, and dealing with loss
• Diversity and inclusion—to better understand and overcome bias or find balance between your personal and work identity
• Stress and anxiety—for when even small things seem really big and scary
• Healthy lifestyles—to help you move more, eat healthier, and sleep better
• Mindfulness and meditation—techniques for managing stress, focusing, and meditating
• Relationships—with your partner, friends, family, and dating

You can share Modern Health with your family members. This includes your legal spouse or registered partner, your child(ren) between the ages of 6 and 26, and relatives that reside in the same household as you.

You and your family will receive up to 8 therapy and 8 coaching sessions per person per calendar year, in addition to unlimited access to Modern Health’s digital resources.

Getting started with Modern Health

To get started visit the Modern Health website or download the Modern Health mobile app. You can also access Modern Health via SSO on your mobile device. To get started via SSO, follow these steps:

1. Open Okta Verify.
2. Select Launch Dashboard.
3. Select Sign in with Okta FastPass.
4. Search for Modern Health on your Launch Dashboard and select it.
5. If you then download and open the Modern Health mobile app, you should be automatically authenticated.

Note that your family members’ Modern Health access is initiated by you in the app settings. Your family members will need to provide some basic information such as their name, birthday, and email address, then Modern Health will send them an email to register. In most countries, Modern Health is only available to those 6+ for therapy, and 18+ for all other content. Learn more about getting started with Modern Health.

Take a confidential wellbeing survey to start

After you’ve registered, you can complete an online wellbeing survey through Modern Health. From there, Modern Health will deliver you a personalized wellness plan, match you with the appropriate personal coach, and provide you with personalized links to the Modern Health digital library.

Connecting on your terms

Modern Health provides you with up to 8 video sessions with your coach or therapist. You also have unlimited access to your coach through text or email.

If your coach or your wellbeing survey indicates that you have a clinical need—for example, you may suffer from depression—Modern Health will recommend a therapist to work with you in addition to your dedicated coach.

As you get to the end of your covered sessions, you and your coach or therapist can work with Modern Health to determine the next steps for continuing your relationship.

24/7 counselor phone support for urgent needs

If you need support right now, Modern Health provides 24/7 counselor phone support for urgent needs and critical incidents, extended work-life services, manager support for workplace concerns through their EAP partner, Workplace Options (WPO). You can find more information in this flyer or through Modern Health’s FAQ.

Modern Health digital resources

Along with your confidential sessions with your coach or therapist, and 24/7 support, Modern Health also provides you with a variety of on-demand resources, such as:

• Educational videos and flyers on helpful topics such as the difference between coaching and therapy, a coaching miniseries, caregiver resources, and support for children and adolescents.
• Self-guided courses on a variety of topics, such as: Building Healthy Habits, How to Set Yourself Up for Better Sleep, the Art of Giving & Receiving Feedback and more!
• Short meditations to help you practice mindfulness.
• Circles, which are community spaces to help you learn, grow, and connect across topics that impact your day-to-day life. You have unlimited access to Circles – attend as many or as few as you like. Learn more about Circles.

Modern Health regularly refreshes these topics so feel free to come back if you don’t see something for you right away.

Visit the Global Employee Experience page on The Landing to learn about all of our great programs!

We have partnered with Carrot Fertility to provide our employees with inclusive fertility, hormonal health, and family forming benefits. Employees can use Carrot to get personalized support – regardless of age, race, income, sex, sexual orientation, gender, marital status, or geography. This support* includes:

• Understanding fertility health (e.g., fertility testing and ovulation tracking)
• Preservation (e.g., egg, sperm, embryo freezing)
• Assisted reproduction (e.g., in vitro fertilization)
• Adoption, gestational surrogacy, and donor assistance
• Pregnancy and postpartum (includes funds for doula support and milk shipping)
• Perimenopause, menopause, and low testosterone (i.e., low T)

*These services are subject to any local legal laws and regulations. All benefit-eligible employees and their eligible spouse/partners can participate in this program.  

How Carrot works

To get started with Carrot, go to their website or use the Carrot app through your Okta dashboard. After you register, you’ll be assigned a dedicated care team of benefits experts and fertility clinicians to support you with high-touch care and guidance throughout the family planning process.

• You can schedule a personal consultation with the Carrot care team to learn more about your options and connect with a top provider in your area.
• You have access to Carrot’s global provider directory, including 2,700 clinics and 1,250 attorneys and agencies in more than 42 countries. Carrot also gives you discounts and expedited appointments at top fertility clinics.
• Your care team can also answer medical, legal, benefits coverage, and regulatory questions.

Okta provides you with money for reimbursing your eligible expenses related to fertility healthcare and adoption. This may include reimbursement of up to 100% of your eligible expenses, up to a $5,000 annual maximum. Expenses for you and/or your spouse/partner are combined. Please note that some banks may charge an international transfer fee.

Review the Carrot benefit guide for more details and frequently asked questions about eligible fertility treatment and adoption expenses.

Additional support resources

The following documents provide details about how Okta manages the program:

• Fertility program plan document
• Surrogacy program plan document
• Adoption assistance plan document
• Pregnancy support overview
• Menopause and low T support overview
• Infertility health reimbursement arrangement (HRA) plan document
   

Bump Boxes help Okta to celebrate and support expecting families during pregnancy, after your baby comes into the world, and as you return to work after bonding time with your new baby.

• When you register for Bump Boxes, you’ll receive three boxes with fun (and useful) swag that promotes a healthy pregnancy and things you can use when your baby arrives.
• Non-birthing parents can sign up too! You or your spouse/partner will receive the first Bump Box starting the third trimester. The second and third boxes will be sent shortly after the due date that you've provided.
• You can register at any time during pregnancy.

Whether you’re planning for the future, helping a loved one, or actively providing short- or long-term care, Grayce is here to support you. Grayce experts provide personalized support to navigate needs such as:

• Finding in-home care
• Navigating legal planning
• Addressing your own wellbeing while caring for your loved ones

When you get started with Grayce, you’ll be matched to a dedicated Grayce expert who will guide you through any stage of your care journey, whether you’re navigating planning, ongoing care, transitions, crises, or bereavement. You can stay in touch with your Grayce expert via chat, phone, or video calls.

What’s covered?

Grace is available to all Okta employees. To register, visit the Grayce website and follow the account overview guide. Once you sign up, you can invite others to join.

Okta pays your Grayce subscription fee, which includes an initial consultation to create a care plan with a Grayce expert and an additional four hours of expert support. In addition, you have the option to purchase more hours of support if needed, which will be billed directly to you.

For help registering, contact the Grayce support team at team@withgrayce.com. You can also learn more about Grayce by watching the What is Grayce? video or by reviewing these FAQs.

Employee Benefits Manual (Australia) 
Modern Health family and caregiver resources 
Behavioral health coverage by country medical plan
Gym and/or fitness discounts by country medical plan

You can view prior benefit webinar recordings on OktaTV.

With questions, please submit a ticket through the People Portal from your Okta Dashboard or email pops@okta.com.

Medibank

Email       
Website       
1300 763 422  (priority hotline for Medibank members)
Available Monday to Friday between 8:00 a.m. and 6:30 pm AEST

AIG Travel Guard

Policyholder: Okta, Inc.
Policy number: 9159537
877-244-6871
Email
Website

1300 265 741
Email

800-838-0908       
Website

Modern Health

Email       
Website
Download the app from the App Store or Google Play.

Grayce

Website
Email