The takeaway
Life changes quickly! And when it does, your needs—and your benefits—may change, too. Okta brings together the benefits and resources to make adjusting to change easier and supporting you along the way.
When you need to make benefits changes due to a life event change, go to the Workday app on your Okta Dashboard. A life event change could mean you need to add or delete a dependent from your benefits, enroll in additional coverage, change your name and address, and update your beneficiaries.
Changes after Enrollment
Outside of annual Open Enrollment or a new hire open enrollment period, you can only make changes to your benefits if you experience a life event change. The information in the sections below provides you with more information and actions you should consider for your benefits when it comes to various life event changes.
I’m getting married or starting a domestic partnership
Congratulations! Whether you’re just starting to plan the big day or you’re returning from your honeymoon, here’s what you need to know benefits-wise about getting married or starting a domestic partnership.
Don’t miss the deadline for making changes to your benefits—within 30 days of your qualifying life event.
Medical, dental, and vision
You can enroll your new spouse/domestic partner and any new eligible family members in medical, dental, and vision coverage.
Or, you might decide to drop your current Okta coverage and enroll in your spouse/domestic partner’s employer-sponsored plans.
Health savings account (HSA)
Enrolled in the HDHP + HSA medical plan? Consider changing your HSA contributions* to cover your spouse’s eligible healthcare costs and update your beneficiary.
*The employee should consult a tax advisor to confirm whether or not they can use their HSA funds towards expenses for their domestic partner.
Flexible spending accounts (FSAs)
With a qualifying life event, you can enroll in or stop participating in an FSA or change the amount of your contributions to meet your needs. You can also submit your new spouse’s and eligible family members’ expenses for reimbursement*.
*The employee should consult a tax advisor to confirm whether or not they can use their FSA funds towards expenses for their domestic partner.
Voluntary life and accidental death & dismemberment (AD&D) insurance
Your options include changing your coverage level and purchasing additional coverage for your spouse/domestic partner and other eligible family members.
Be sure to update your beneficiary by adding your spouse/domestic partner.
Even more voluntary benefits to consider
Explore your additional coverage options such as auto and home insurance, pet insurance, legal assistance, and identity theft protection.
Other actions to consider
- Update your personal information through the Workday app on your Okta Dashboard.
- Change your W-4 deductions and state withholding through the Workday app on your Okta Dashboard.
- Consider changing the amount of your 401(k) contributions.
- Update your beneficiary for your 401(k) and/or employee stock purchase plan (ESPP).
- Change your name and address with Social Security and the DMV.
- If you are enrolling your domestic partner, review the eligibility requirements and tax implications.
I just had a baby or adopted a child
Congratulations! There’s much to think about when growing your family, and Okta provides benefits, programs, and resources to make this transition easier on you. Here’s what you need to know about your benefits and where you can find help.
Taking parental leave
Being a new parent is a huge life changer, and Okta offers paid parental leave to give you time to bond with your new baby or adopted child and to learn new routines as a family.
When planning your leave, be sure to review Okta’s Parental Leave Policy, as well.
Bump Boxes
You can sign up for Bump Boxes anytime during your pregnancy. Bump Boxes provide support to families during pregnancy, after your baby comes into the world, and as you return to work after bonding with your new baby. You’ll receive three boxes of fun and healthy swag at key points along your parenting journey! Register online to get started.
Need help adjusting to life as a parent?
Don’t hesitate to reach out, whether it’s for emotional support, finding childcare resources, or adjusting to your return to work. Okta’s employee assistance program (EAP), provided through Modern Health, has many resources to help you.
Finding childcare resources
Through Bright Horizons Family Support Services, Okta employees have preferred access to the Bright Horizons provider networks for caregiver resources.
Talk to a lawyer—for free!
Okta provides you with free access to a network of qualified lawyers. Through Rocket Lawyer, you can receive help with a will, adoption, estate planning, real estate, document preparation and review, and more. Enroll at any time.
Changing your benefits
For most benefits, you must make changes within 30 days of your qualifying life event, otherwise you’ll have to wait until open enrollment.
Medical, dental, and vision
Change your Okta medical, dental, and vision plan elections, or add coverage for your new baby or adopted child(ren).
Health savings account (HSA)
Enrolled in the HDHP + HSA medical plan? You can change your HSA contributions to cover your little one’s eligible health care costs. Don’t forget to update your beneficiary, too.
Flexible spending accounts (FSAs)
You can enroll in or stop participating in an FSA, including a dependent care FSA to pay for eligible child care expenses with tax-free dollars. You can also change the amount of your contributions to meet your changing needs. Don’t forget to submit your new child’s eligible expenses for reimbursement by December 31.
Voluntary life and accidental death & dismemberment (AD&D) insurance
Your options include changing your coverage level and purchasing additional coverage for your new baby or adopted child(ren).
Be sure to add your child(ren) as a beneficiary.
Support and benefits for getting pregnant, pregnancy and delivery, and adopting a child
Fertility treatment and adoption support through Carrot
It’s not always easy to grow your family. If you’re having trouble conceiving or adopting a child, Okta has the resources to help through our new partnership with Carrot. Enjoy easy access to fertility care, from basic checkups to egg freezing and in-vitro fertilization (IVF) through Carrot.
Carrot provides access to fertility care regardless of gender, sexual orientation, fertility diagnosis, or geographic location.
Medical benefits that can help
Once you become pregnant, our medical plans offer comprehensive coverage and resources for pregnancy and delivery. Check your specific plan for details about prenatal visits and care, selecting an OB-GYN, community and provider support for healthy pregnancy, and coverage for your delivery.
Emotional support to guide you through the process
Having trouble conceiving or adopting a child can be stressful. Don’t hesitate to reach out to the Employee Assistance Program (EAP), provided through Modern Health. They have the resources and support for emotional help while you’re trying to have a baby or adopt a child. And once you bring your new baby or adopted child home, the EAP can help you find childcare resources near you and adjust to your return to work.
Bump Boxes
Once you’re pregnant, be sure to sign up for Bump Boxes. Bump Boxes provide support to families during pregnancy, after your baby comes into the world, and as you return to work after bonding with your new baby. You’ll receive three boxes of fun and healthy swag at key points along your parenting journey! Register online at any time during your pregnancy.
Legal help—for free!
You may need a lawyer’s support for navigating the adoption process. Okta offers you free access to a network of lawyers through Rocket Lawyer.
A lawyer can also help you prepare or change your will, help with estate planning, and review other documents.
Sign up with Rocket Lawyer at any time during the year.
I’m getting divorced or ending a domestic partnership
Ending your relationship with your spouse or domestic partner can be a very difficult time for you and your family. Here’s what you need to know about your benefits and where you can find support and resources.
Support for your emotional well-being
With separation and divorce, you may need support with many parts of your life – emotional, your living space, your financial situation, sharing custody of your children, and children’s care and emotional needs. Don’t hesitate to reach out to the Employee Assistance Program (EAP), provided through Modern Health, to find the right resource.
Legal resources
During a separation and divorce, you may need professional support from a mediator or lawyer—yet, you may be unsure where to start or whom to call. Okta provides you with access to free legal information articles and resources through Rocket Lawyer. You can also search and find a lawyer through the Rocket Lawyer network. Enroll with Rocket Lawyer at any time during the year.
Changing your benefits
For most benefits, you must make changes within 30 days of your divorce, legal separation, or ending of your domestic partnership, otherwise you’ll have to wait until open enrollment.
Medical, dental, and vision
You can enroll in Okta’s medical, dental, and vision plans if you were covered under your spouse’s/domestic partner’s plans and now need coverage for yourself and/or your eligible dependents. You must drop coverage for your spouse/domestic partner and other ineligible dependents who are on your Okta benefits.
Flexible spending accounts (FSAs)
With a qualifying life event, you can enroll in or stop participating in an FSA or change the amount of your contributions to meet your needs. You can also submit your new spouse’s and eligible family members’ expenses for reimbursement*.
*Domestic partners are not eligible for reimbursements from the HSA or FSAs per IRS guidelines.
Voluntary life and accidental death and dismemberment (AD&D) insurance
With a qualifying life event, such as a divorce or the end of a domestic partnership, you can change your level of coverage to meet your needs. You must also drop coverage for your spouse/domestic partner and any other ineligible dependents.
Other actions to consider
- Update your personal information through the Workday app on your Okta Dashboard, for example if you move.
- Change your W-4 deductions and state withholding through the Workday app on your Okta Dashboard.
- Update your beneficiaries for all Okta benefits, including your life and AD&D insurance, 401(k), and employee stock purchase plan (ESPP).
- Change your name and address with Social Security and the DMV.
I’m managing an illness or injury
Sometimes a physical injury or medical condition can keep you from your day-to-day activities or require a detour off your life’s plan. Here’s how Okta’s benefits can help you.
Rightway Healthcare can help navigate your healthcare needs
A serious illness or injury can be scary. You have lots of questions and may need help understanding your diagnosis. Rightway Healthcare can help. They’ll match you with a personal health guide who can help you understand a diagnosis, find a specialist, make appointments, maintain your follow-up care, and arrange in-home help.
Your health guide can also help you manage the money needed for treatment and explain your bills when they come in.
Disability and family medical leave
Your short- and long-term disability benefits may replace part of your income if you’re unable to work due to sickness or injury.
You may also be eligible to take family medical leave, which protects your job until you return to work.
Medical, dental, and vision
Your Okta medical, dental, and vision coverage continues for up to six months of continuous leave. After that, you be eligible to continue your coverage under COBRA or you can sign up for a state/federal marketplace insurance plan.
Flexible spending accounts (FSAs)
Participating in an FSA but can’t work? You can continue making automatic deductions into your FSA while your salary is continued or you can catch up on your contributions once you return to work. You also have the option to stop making your FSA contributions.
Other leave programs
Refer to the Okta Employee Handbook (U.S.), available on the Okta People Wiki, to learn more about the other types of leave that may cover you while injured or ill. If you need to take time away from Okta you may be eligible for a leave of absence.
Get emotional support while you recover
Get in touch with Modern Health if you need help with easing the stress that comes along with a difficult recovery or diagnosis.
I'm moving
Whether you’re moving across town or relocating to a new city, your move can mean changes for your benefits.
If you move and your current benefit plans aren’t available in your new area—for example you move outside of the Kaiser service area—you have 30 days from your move date to change your benefits.
Medical, dental, and vision
Check to see if your medical, dental, and vision administrators have changed. If so, review your current options and enroll in the plan(s) that best meet your and your family’s needs.
Health savings account (HSA)
If the HDHP + HSA medical plan is an option and you choose to enroll, be sure to elect your contributions to your new health savings account (HSA) and designate a beneficiary.
Changing doctors
Moving to a new place may mean finding new doctors, hospitals, and urgent care centers closer to your new home. Find your new providers online at Blue Shield or Kaiser. Or contact Rightway Healthcare for help with finding new providers if your medical, dental, and vision plans have changed.
Finding childcare or eldercare
Use Bright Horizons' resources for help with finding a new nanny, preschool and after-school programs, eldercare services and other resources where you live.
Connect with an expert at Grayce who can provide more personalized care support for yourself or loved ones.
Home, condo, or rental insurance
Your home is your most important asset, so protect it, and everything inside your home, with homeowner’s or renter’s insurance. Request a quote for home, condo, and rentals insurance at discounted rates.
Talk to a lawyer—for free!
A move can involve some legal issues, such as preparing a real estate document, reviewing a new lease, or getting your rental deposit returned. Rocket Lawyer can help. Get started by enrolling with Rocket Lawyer at any time.
My spouse or domestic partner is changing or lost a job
When you’re part of a couple, your spouse’s/domestic partner’s life changes affect you, too. If they start or stop working or change employment status—from full-time to part-time—you have 30 days after the change to update your benefits.
Medical, dental, and vision
If your spouse/domestic partner lost their employer-sponsored coverage, you can enroll them, and any eligible dependents who also lost coverage, in Okta’s medical, dental, and vision plans.
Health savings account (HSA)
Enrolled in the HDHP + HSA medical plan? Be sure to change your HSA contributions to cover your spouse’s and other eligible dependents healthcare costs and update your beneficiary*.
*The employee should consult a tax advisor to confirm whether or not they can use their HSA funds towards expenses for their domestic partner.
Flexible spending accounts (FSAs)
With a qualifying life event, you can enroll in or stop participating in an FSA or change the amount of your contributions to meet your needs. You can also submit your new spouse’s and eligible family members’ expenses for reimbursement*.
*Domestic partners are not eligible for reimbursements from the HSA or FSAs per IRS guidelines. The employee should consult a tax advisor to confirm whether or not they can use their HSA funds towards expenses for their domestic partner.
Voluntary life and accidental death & dismemberment (AD&D) insurance
Your options include changing your coverage level and purchasing additional coverage for your spouse/domestic partner and other eligible family members.
Be sure to update your beneficiary by adding your spouse/domestic partner.
Managing stress
Changing or losing a job can be stressful for the entire family. If you or your family are having a hard time with this change, the Employee Assistance Program (EAP), provided through Modern Health, has the resources and support for emotional help while you or your family are adjusting.
Time off and personal leave
Okta offers you flexible paid time off (PTO) from work for planned activities including personal business and family matters.
If you need to take time away from Okta for personal reasons but don’t have any other paid leave available, you can request an unpaid personal leave of absence for up to three months.
I need help managing my finances
Your financial health can affect your emotional and physical well-being as well as your family, relationships, and work performance. If you’re anxious and overwhelmed or stressed over your finances, we encourage you to explore these resources.
Managing your finances
Start with the Employee Assistance Program (EAP), provided through Modern Health. They have the resources and support to help manage your money, create a budget, work with your creditors, and more.
Voluntary benefits that help you save money
Protect your financial future and save money by considering Okta’s voluntary benefits, such as auto and home insurance and pet insurance.
Talk to a lawyer—for free!
If financial problems become legal problems, you can get advice from a lawyer—for free. Get started by enrolling with Rocket Lawyer at any time.
Protect yourself from Identity theft
Feel better about your online life, and protecting your finances, with identity theft insurance administered by LifeLock. LifeLock can help you with credit and identity monitoring and restoration and internet surveillance. Coverage includes stolen funds and personal expense reimbursement.
Personal travel assistance when you’re away
Going on a family vacation? Okta’s personal travel assistance from TravelConnect has you covered if you’re faced with an emergency when traveling more than 100 miles away from home. Get 24/7 help with medical treatment, emergency travel arrangements, legal referrals, emergency medical evacuations, security services, and help during a natural disaster or political upheaval.
I need help managing my anxiety and stress
These are challenging times, and there is no right way to deal with what you and your family may be going through. That’s why Okta recognizes now – more than ever – the importance of providing quality mental health support for you and your family. If you’re feeling anxious and overwhelmed, we encourage you to explore these resources.
Get the help you need, when you need it
Start with the Employee Assistance Program (EAP) through Modern Health is here for you. Contact them 24/7. The program is completely confidential—and free.
Taking care of yourself is more important than ever. Okta enhances your healthcare benefits by arranging for wellness extras from Blue Shield and Kaiser. These tools and resources help you learn more and live healthier.
Headspace
Manage your anxiety and stress through meditation. To help you with this practice, Okta pays for your premium subscription to Headspace, a meditation app with both mobile and desktop versions.
Time off
Okta offers you flexible paid time off (PTO) from work for planned activities including personal business and family matters.
Personal leave
If you need to take time away from Okta you may be eligible for a leave of absence.